External grants

Within the NOI inform the Research Grants Team if the research includes the following at CALHN:

• clinical involvement with recruiting CALHN staff or patients
• clinical involvement with retrieving CALHN patient data or samples
• clinical involvement through the use of CALHN clinical staff or resources (i.e. nursing staff)
• requests for CALHN collaboration or partnership
• CALHN cash or in-kind contributions.

Where there is no clinical involvement inform the Research Grants Team of CALHNs contribution including:

• a proposed budget detailing salaries, FTE allocation including oncosts
• use of nursing staff
• patient recruitment
• digital health involvement (i.e. data access)
• procurement
• other service provisions and consumables.

Obtain grant application approval and confirmation of support before applying for the grant to ensure your project: 

• is feasible and has the necessary resources available
• aligns with CALHN clinical priorities and goals
• has practical relevance and importance for patient care.

Submit the following documentation to the Research Grants Team:

Completed NIA form

Endorsements from the relevant CALHN authorities through the signed NIA or email including:

• Clinical Program Director (confirm in-kind contributions)
• Medical, Nursing or Allied Health Lead (based on study type)
• Digital Health Signatory (if data or platform access is required)
• Pharmacy, SA Pathology and other Statewide Services Signatories (if applicable). 

Application documents including: 

• application report
• application summary
• project proposal
• a complete budget covering all research-related costs such as pharmacy, pathology, IT costs
• CALHN-related work including in-kind contributions and research finance approval.

If applicable please advise about:

• compliance requirements (i.e. animal or human ethics)
• SA Pathology service quote (FOR-1928)
• letter of support

CALHN confirmation may include:

• email confirmation of support
• letter of support
• evidence of commitment and CALHN employment
• facilities letters.

Please note CALHN will send a Withdrawal of Support in the event that the required endorsements are not obtained prior to application.

Role

Applying externally (i.e., through the University or an Institute) as the CIA or named as a Chief Investigator or Associate Investigator whether providing intellectual input only (in-kind or paid time) or where CALHN resources (staff, patients, data, samples) are involved.

Action

List CALHN as your primary institution.

For part-time CALHN employees and Clinical Academics who will be acting outside their CALHN capacity (PT-O), kindly provide an email confirmation from your Medical Lead. The email should include the:

• project details including the title, CIA, project description and administering institution
• your role and what you will be doing in your other capacity and primary site where this will be conducted
• confirmation that you will not do anything in your CALHN capacity.

Clinical academic role at a CALHN site:

• conducting research activities at CALHN sites or by CALHN staff
• recruitment CALHN patients, use of staff, patient data or samples
• only providing intellectual input.

Action

List CALHN as your primary institution.

Clinical academic role with no CALHN site participation:

• provide intellectual input where the clinical academic is not physically conducting research activity at CALHN sites meaning there is no participant recruitment, data or samples, in-kind or paid time used from CALHN
• laboratory based research where no CALHN patient, staff or facilities are involved.

Action

List the University as your primary institution.

Researchers external to CALHN should connect with a CALHN CI as a CALHN CI must be named in the grant application.

For NHMRC investigator grants, please list a CALHN supervisor.